Minutes of the board meeting are the official document that records the decisions and actions of a board. They are crucial for a variety of reasons, including governance policy, legal implications and even accountability. They should be precise, clear and easy to comprehend.
Making your minutes as clear and concise as you can will aid in keeping your attention on important discussions, decisions, and actions while also avoiding lengthy verbiage. This can be especially helpful for boards with limited resources and deadlines that are tight.
The format or the structure of your minutes can differ depending on the culture of your company and requirements as well as its style. However there are a few essential elements you need to take into consideration. Some of these key elements include:
Time and date of meeting Documenting the date and time of the meeting can help future readers better understand what transpired. It’s a good idea to note the type (whether regular or special) of meeting.
Content: Review the the minutes to ensure it accurately reflects what happened during the meeting. Verify for mistakes or omissions and compare the information to other documents. Also, ensure whether all actions agreed upon and follow-up tasks are recorded in the minutes. This includes any actions or follow-ups that were discussed during executive sessions (private or in-camera parts of the meeting that deal with sensitive topics such as allegations of misconduct, personnel matters or financial concerns with the auditor). These discussions should be recorded in http://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-portal/ the closed session’s minutes and not included in the main body of minutes of board meetings.