Effective deal rooms are crucial to a smoother transaction, improved outcomes and a more efficient process during M&A, due diligence or other project-based activities. Virtual data rooms provide the convenience and flexibility of remote access, reducing travel costs and making it easier for the participants to collaborate. The array of dedicated features for managing documents collaboration tools, collaboration tools, and reporting in VDRs enable users to personalize the platform and monitor the activity and engagement.
The ability to create a custom folder structure in accordance with the requirements of the transaction facilitates organization processes, while the availability of a powerful search engine allows for precise and efficient information discovery. Metadata lets teams add more details about documents, such as the authors, dates and data room keywords. This makes it easier for users to locate relevant content, while protecting sensitive data from the prying eyes of unauthorized parties. In addition, using watermarking ensures that documents are confidential and prevents distribution to unauthorised readers.
The ability to make informed decisions is vital to business success. Collecting feedback and insight from people who participated in previous deals – referred to as dealroom reviews – helps companies to identify opportunities and risks and gain support for their decisions, as well as benchmark performance.
CPQ and DealRoom integration allows to provide professional quotes in a dynamic setting that integrates real-time pricing, product information, and sales collateral – a seamless customer experience. Integration eliminates manual tasks which slow down the sales process. For instance, retyping the information from a quote into an existing template document. CRM-based data sync lets sales teams manage opportunities directly within their CRM, without the need to manually update the databases. This increases the efficiency of sales teams as well as improves accuracy of data in both CPQ as well as DealRoom.